How to setup Microsoft Outlook 2003 to send and receive email

Microsoft Outlook 2003 is an email client that is included in the Microsoft Office suites. It can be configured to retrieve and send email from most email accounts, including Comcast and Qwest DSL accounts. Although this page deals with Outlook 2003, other versions of Outlook are similar in setup. This tutorial will help you set up Outlook 2003 for the first time.

When you open Outlook 2003 for the first time, select Tools and then Email Accounts…

  1. When the Wizard starts, select Add a new e-mail account and click Next to continue


  2. Select POP3 and then click Next again


    set up outlook 2003 email

  3. Here you’ll need to enter your name, email address, user name, password and mail server info. If you’re unsure of your mail server names, contact your ISP. When each of the fields is filled in, click the More Settings… button.


    set up outlook 2003 email

  4. Select the Outgoing Server tab and place a check in the box labeled My outgoing server (SMTP) requires authentication. Make sure that Use same settings as my incoming mail server is selected. This step may not be required by your ISP, yet, but more and more are making it a requirement. And even if it’s not required, it’s still a good idea. Click OK to return to the previous settings window.


    set up outlook 2003 email

  5. Now click the Test Account Settings… button.


    set up outlook 2003 email

  6. If each of the fields have been filled in properly, you should get green check marks for each of the tasks. If any errors are reported, select the Errors tab for more information. Click Close and then back in the settings window click Next.


    set up outlook 2003 email

  7. That’s it, you’re done! Click Finish to begin using Outlook 2003.


    set up outlook 2003 email

  8. Notice that one of the first messages you’ll download is a ‘test message’ that Outlook actually sent itself (this was the test performed back in step 6). This message can be deleted.


    set up outlook 2003 email